Introducing the Next-Gen Editor, a powerful tool crafted specifically for professional tech writers seeking a seamless and intuitive writing experience. This new editor offers a user interface that closely resembles other writing platforms, providing a familiar workspace that promotes productivity and ease of use. Its clean design ensures that focus remains on content creation, while advanced features support complex workflows and collaboration.
Despite its familiar appearance, the underlying structure is still the same robust XML-based architecture. Writers can take advantage of the rich semantic capabilities of DocBook, making it possible to organize, reuse, and adapt content efficiently across different projects and platforms.
The Next-Gen Editor is designed with flexibility in mind, allowing for both simple editing tasks and complex document management. This integration of a familiar interface with a solid XML backbone aims to elevate professional writing workflows and streamline content management processes.
Learn more about the Next-Gen Editor:
The Next-Gen Editor interface is divided into four main sections:
The Editor header shows different information depending on whether or not a component is open for editing.
It contains, among other things the component name, as well as the Menubar, the Toolbar and the Element structure menu. It also show the save status of the component in question.
-
Component name
-
Save status indicator
-
Menubar
-
Toolbar
-
Element structure menu
-
Editor settings
-
Mode switcher
The Editing area is where you will do most of your work. Here you will write your content, add images, and reuse other components.
The Editing area is meant to be used as a regular document editor, but the underlying structure is still DocBook XML. It gives you an easy way to access all elements, formatting options and components you will need to write your documentation.
See also Edit components for more information about editing components.
-
Component name
-
Status indicator (only appears when the status is not Work in progress)
-
User currently editing the document
-
Edit/Close edit button
-
More options menu
-
Set to Work in progress button (only appears when the status is not Work in progress)
-
Title element
-
Currently selected element
-
AI Assistant button
-
Reused component
-
Component section (structure reuse component)
-
Edit/Close edit button
The Side pane contains both the widgets used to enhance your document, as well as the comments left by authors, contributors and reviewers.
The Element attributes panel shows the attributes that are in place for the currently selected element. It is used to add, remove, edit and profile / filter an attribute and set its value.
Each element, such as a para, has its own properties, which are called attributes. When you add an attribute to an element and set its value, it only affects the specific element you selected. For example, if you add a filter element such as xinfo:country to a paragraph, it only applies to that paragraph and will not affect any other para elements.
It is only possible to choose attributes that are valid for the type of element selected, for example, an imagedata element can have a width attribute. By adjusting the value of the width attribute, the size of the image is set. By using a percent sign (%) after the value, the image can be scaled. A width attribute cannot be set on a para element.
The XML tree view shows the structure of the topic that you have open in the main Paligo editor. For writers, it is especially useful as it means you can see the elements you have in place all at once, and it also makes it much easier to move blocks of content to new positions. You can drag an element from one (valid) position in the XML tree to another and your topic will update automatically to match. It is also possible to select and move multiple blocks at once by selecting while holding CMD (Mac) or CTRL (Windows).
The Reuse Text panel is where you can search for existing text fragments in the database. If you are writing a paragraph or an instruction that you think may exist, you can search for it and reuse the existing version. Rather than repeatedly recreating recurring phrases, you write it once and reuse it wherever needed. Then, if the text ever needs to change, you can make the change once and it will apply to every instance automatically. To learn more, see Find Reusable Content and Reuse Text Fragments.
When a term is entered in the search field, a list of exact and close matches is presented in the Reuse Text panel. You can insert a match or access information about it via the cog icon. To the right of each match, the xml id is shown.
The Documentation panel provides information about the currently selected element. It shows a list of Common Attributes that are often used with that element, with a brief description of each attribute. There is also a Description of the selected element, which is shown at the bottom of the documentation section.
Your content is automatically validated by Paligo before it is saved to the database. You can turn this feature on and off, see Turn Validation On or Off. It is also possible to validate the content manually, see Validate Content Manually.
If your content have broken any of the Validation Rules, Paligo displays an error message and adds a red highlight to the element. The Validation Panel provides information about the error to help you solve it, see Invalid Content.
The Next-Gen Editor is not enabled by default, and needs to be enabled by an administrator. Individual users can then choose to set it as their default editor. To enable the Next-Gen Editor:
-
Sign in to Paligo using a user account that has administrator permissions.
-
Select the avatar in the top-right corner.
-
Select Settings from the menu.
-
Select the System Settings tab.
-
In the Editor Light (beta) field, select the type of user that should have access to the Next-Gen Editor in the dropdown:
-
Disabled: Next-Gen Editor is disabled for all users.
-
Admin users only: Next-Gen Editor is enabled for users with administrator privileges.
-
All authors: Next-Gen Editor is enabled for all users of this instance.
-
You can set the Next-Gen Editor as your default editor so that it opens automatically when you select the component title in the Content manager.
-
Select the Editor settings in the Editor header.
-
Select the Beta tab
-
Select the Use Next-Gen Editor as your default editor checkbox.
-
Select Save settings.
When you open a component in the NGE, it will always open in Read-only mode. In order to start editing a component, you need to set the component to Edit mode, after which you can edit as usual.
Note
If for any reason the Next-Gen Editor encounters unsupported XML structures (for example, when changes have been made in the source code editor), Paligo will auto-repair these before you can edit the content.
When you open a component in the Next-Gen Editor it will open directly in edit mode if the status of the component is set to Work in progress. If the status is not Work in progress (e.g. In translation), you can set that status to enable editing by selecting the Set to work in progress button.
When the status has been changed to Work in progress, select the Edit/Close edit button to start editing.
Note
By default, Autosave will be enabled for all users. If users decide to turn off Autosave, that setting will be remembered by the Next-Gen Editor.
Blank topics by default start with an empty title element and an empty para element. There are several ways to insert new elements into a component:
-
using the Enter key (
paraonly) and converting -
using the Insert menu
-
using the Element structure menu
-
using the Insert paragraph button
The Insert point is the easiest way to add elements to your document. The Insert point is a graphical interface element represented by a dotted line with a plus that can be accessed both by using the cursor, as well as by keyboard navigation.
The Insert point
In order to make it clear where exactly in the element structure you are placing your new element, the Selection highlight will appear, indicating the level at which you are placing the element within the structure. For example, if you want to add an item to an itemizedlist element, rather than adding a para to an existing list item, you would select the Insert point directly inside the itemizedlist element instead of inside the listitem element.
Insert point inside the itemizedlist (1) vs inside the listitem element
Note
If the Insert point is not located inside another element (e.g. when inserting a para in the main section of the topic), the Selection highlight will not appear.
How to insert element with the Insert point
-
In any component (topic, informal topic etc.), hover your cursor over the content. The Insert point will appear between elements.
-
Select the plus icon in the Insert point
.
-
Select the element you want to insert from the Element insert menu.
How to insert element with the Insert point using keyboard navigation
-
Place your cursor anywhere in your document.
-
Use the up- and down arrow keys (↑, ↓) to navigate up and down the document. When the cursor reached the beginning or end of an element, it will jump to the next Insert point upon the next press.
-
Select Enter.
-
Use the up- and down arrow keys to scroll down the list of elements in the Element insert menu until you reach the element you want to insert.
-
Select Enter.
In most cases, pressing Enter inside an element will produce a new paragraph (an exception to this is list items, in which case pressing Enter will result in a new list item or procedure step; see Lists). You can then convert that paragraph to other valid elements (see Convert an element).
In cases where it is not possible to put your cursor at the end of the element in order to insert a new element (i.e. block elements such as images, tables and reused components), the Next-Gen Editor provides buttons at the top and bottom of the element to insert an empty paragraph before or after the element, respectively.
To insert an empty paragraph after a block element:
-
Hover over the element you want to place an element after.
-
Select the Insert paragraph button
, either at the top or the bottom of the element. A new paragraph will be created.
Note
The newly created paragraph can be converted to another element if you need a different element. Please see Convert an element for more information on converting elements.
You can use the Insert menu to insert valid elements into your component.
The Element structure menu lets you insert elements before or after your currently selected element.
-
Place your cursor inside an element before or after which you want to insert a new element.
-
Select the element in the Element structure menu.
Note
Depending on the element chosen, as well as on which new element you want to insert, you may have to select the parent element of the currently chosen element. For example, if you have a procedure and you want to insert a step after the current step, you have to select the step element, rather than the para element of that step.
-
Select Insert element > Before element/After element.
-
Select a valid element you want to insert.
Inserting components (both topics, as well as informal topics) works in much the same way as inserting other (block) elements.
-
Place your cursor at the end of a paragraph, or inside an empty paragraph. Create a new paragraph if necessary.
-
Select the Element insert menu, then select Component.
Note
When reusing informal topics as parts of lists and procedures (see Reuse a Sequence of List Items), the reused topic needs to be placed before or after the step element. For more information, please see Lists).
You can manage reused components inside topics by accessing the More options menu at the top right of the reused element.
Here you can do the following:
-
Hide/Show: toggles the accordion to hide or show the reused component's contents.
-
Detach reuse: converts the reused component into a regular section and severs the link to the original component.
-
Reload: reloads the reused component (e.g. when you've altered the reused component in another browser tab.
-
Copy UUID: copies the reused component's UUID to the clipboard.
-
Delete: deletes the reused component from the topic.
Every paragraph (or other textual block element, such as titles and captions) that you write in Paligo is stored in the database and is available for reuse. Reusable paragraphs are also known as reusable text fragments. By reusing paragraphs, you can save time with content creation and updating and make your content more consistent.
For information on how to insert reusable text fragments, see Insert Reusable Text Fragment.
When inserting reusable text fragments it is important to set the insertion point (cursor) inside an empty paragraph or list item. If the element is not empty, you will be asked if you wish to replace the current element with the text fragment you are trying to insert.
Inserting inline elements is done in much the same way as it was before.
-
Place your cursor where you want to insert the inline element or select the text you want to apply the element to.
-
Choose the inline element by:
The top part of the Element context menu consists of two sections: Favorites and Commonly used. The Commonly used section is populated automatically with the five elements you use most often. The Favorites section is populated by you.
Add favorites
-
Access the Element context menu ((Alt + Enter ⏎ (Windows) or Command ⌘ + Enter ⏎ (Mac))
-
Select the star icon next to the element you want to favorite.
Remove favorites
Removing favorites is done in much the same way as adding them. Just select the star icon next to the element you want to remove from the Favorites section.
The Advanced View gives you additional editing options by replacing the standard system-related right-click menu with Paligo's own context menu. It is intended for authoring complex DocBook structures and is recommended for users who are familiar with DocBook syntax.
To enable Advanced View:
This page provides guidance on working with specific elements in components.
There are two main ways to work with formatting:
-
the Format menu in the Menubar.
-
the Toolbar.
Both these methods work in the same way.
-
Select the text you want to format.
-
Choose your formatting option from either the Format menu or one of the icons in the Toolbar.
For an overview of the various icons and keyboard shortcuts used for formatting and other functions, please refer to the Icons and keyboard shortcuts page.
While it is still possible to adjust tables and cells by setting attributes on individual table elements, the easiest and fastest way to work with tables is to use the Table toolbar.
-
Column options
-
Row options
-
Cell properties
-
Merge cells
-
Merge cell options
-
Toggle caption
-
Table properties
-
Delete
-
Place your cursor in any cell in the row you want to affect.
-
From the Table toolbar select the Row button (2).
-
In the dropdown you can choose from the following options:
-
Header row (toggles header row on and off)
-
Select row (to select the entire row)
-
Insert row above
-
Insert column below
-
Delete row
-
Here you can set properties such as text alignment for individual cells.
-
Place your cursor in the cell you want to affect.
-
From the Table toolbar select the Row button (5).
-
In the dropdown you can choose from the following options:
Note
Depending on your cursor placement, one or more options may not be available for that particular cell.
-
Merge cell up
-
Merge cell down
-
Merge cell left
-
Merge cell right
-
Split cell vertically
-
Split cell horizontally
-
Merge cells button (4)
If you have multiple cells selected, you can use the Merge cells button to merge them. Note that this button will be unavailable if only one cell is selected.
Toggle the table caption on or off.
In the table properties you can set both the width of the table, as well as individual column widths and horizontal text alignment for entire columns.
-
Place your cursor anywhere inside your table.
-
From the Table toolbar select the Table properties button (7).
-
Set the table width in the Width field.
-
Set the column width for individual columns. The Total width field will indicate the aggregate of the values set for all columns together.
Note
Only percentages can be used for the column width. Note that the width has to be set from 1 to 100.
The easiest way to adjust image properties is by using the Image toolbar. You can also set image properties by assigning attributes to image elements.
To replace an image with another image:
-
Select the image.
-
From the Image toolbar select the File browser icon (1) to open the Image file browser
-
Browse to the desired image or upload a new image and select it.
-
Select the image.
-
From the Image toolbar select the Edit image details icon (2) to show the image details window.
In the image details window you can:
-
Edit the title
-
Select the language variants
-
Update the image description
-
Replace the image with an existing image, or upload a new image.
-
The Open image location function lets you open the image's parent folder in a separate browser tab.
-
Select the image.
-
From the Image toolbar select the Toggle caption icon (4) to toggle the image caption on or off.
You can toggle between Image and Inline image.
-
Select the image.
-
From the Image toolbar select the Image/Inline image dropdown (5) and select Image or Inline image.
-
Select the image.
-
From the Image toolbar select the Image width field (6) and enter the image width.
-
From the Image toolbar select the Unit field (7) and set it to either percentage (%) or pixels (px).
Working with lists works in much the same way as in other writing programs. Most of the actions required can be performed through the keyboard.
Nested lists are made by adding a regular list item, and then indenting that item to create a nested list.
-
Place your cursor at the end of the list item you want to create a nested list for.
-
Press Enter.
-
Convert the newly created list item into a nested list by:
In technical publications, it is quite common to have list items and steps that are repeated in various different topics. For example, if you are documenting software, it is likely that you will use a 'Save' step in lots of different procedures.
In Paligo, there are two different ways to reuse steps. You can use:
-
The reuse text feature for single list items or steps.
-
An informal topic to reuse a sequence of list items or steps.
-
Insert a new empty list item.
-
Using the Reuse text widget, search for and insert the text you want to use as the list item.
Note
For more information on usin the Reuse text feature, see Insert Reusable Text Fragment.
When reusing a sequence of list items or steps, it is important to place the reused informal topic in the correct position in the structure to avoid creating invalid XML structures. The informal topic containing the reused items/steps should be placed before or after a lit item or step, not after the paragraph inside a list item or step.
-
Place the cursor anywhere inside the list item before or after which you want to insert the informal topic.
-
In the Element context menu, select the
listitemelement (not theparaelement inside thelistelement) and choose Insert element > Insert before or Insert after. -
In the Element insert menu, select
parato insert an ampty paragraph. -
With the cursor inside the newly created empty paragraph, from the Menubar select Insert and then Component.
-
In the Import content window, select the informal topic you want to insert.
The AI Assistant integrated into the Next-Gen Editor is designed to help you be more productive in your authoring and provide support across various tasks. Leveraging advanced natural language processing and machine learning algorithms, the assistant can understand user queries, generate content, and offer context-aware suggestions.
Among other things, the AI Assistant can help you refine text, generate content, or transform a regular paragraph into a correctly worded and formatted procedure. By design, the AI Assistant's interactions are confined to the paragraph you are currently working on, so that the overall structure of your topic remains unaltered.
The AI Assistant behaves differently depending on what is selected. If the cursor is placed in an empty paragraph, the AI Assistant will allow you to enter a prompt to generate content. However, if the cursor is placed in a paragraph with existing content, it will instead help you to refine, rephrase or convert the existing content.
The AI Assistant allows you to use natural language prompt to generate content in your component. For example, you can ask it to come up with a specific warning, or an introductory paragraph on the product you are working on.
-
Create a new
paraor place your cursor in an existing emptypara. -
Select the AI Assistant button
to the right of the paragraph.
-
Write your prompt in the Generate dialog.
-
Select Enter, or select the Generate button
.
-
Depending on the result, you can either accept, refine, or discard the generated text:
-
To accept the suggestion, select the Insert button
.
-
To refine the suggestion, use the prompt field, or the Refine button
. See below for more information.
-
To reject the suggestion, select the Close button
, then select Discard in the dialog window.
-
If you place your cursor inside a paragraph with existing content, or select part of a paragraph, you can refine, rephrase or convert content.
Note
The AI Assistant will only work on the selected text. If you only place your cursor inside a paragraph, the entire paragraph text will be used as context for the AI Assistant. Since the AI Assistant will convert any selection to a standalone text (even when only part of a sentence is selected), we recommend selecting at least an entire sentence.
-
Place your cursor inside an existing paragraph, or select some text.
-
Select the Generate with AI button to the right of the paragraph.
-
In the refine menu box either:
-
Enter a natural language prompt to refine your existing content (e.g. “Add an introductory sentence at the beginning”, or “Rewrite this for. more technical audience”).
-
Use the predefined refinement options by selecting one of them. For more information on the various options, please see the AI Assistant command overview.
-
-
Depending on the result, you can either accept, refine, or discard the generated text:
-
To accept the suggestion, select the Insert button
-
To refine the suggestion, use the prompt field, or the Refine button
-
To reject the suggestion, select the Close button
-
Whatever the AI Assistant suggests, you can always change or refine it before you insert it into your component.
-
Generate a suggestion with the AI Assistant.
-
In the response dialog either:
-
Enter a natural language prompt in the prompt field.
-
Use the predefined refinement options by selecting one of them using the Refine button. For more information on the various options, please see the AI Assistant command overview.
-
The AI Assistant has a number of pre-defined commands that allow you to refine or convert existing text. These coimmands can be run when users access the AI Assistant existing text selected.
Helps you reword your text, as well correct grammatical mistakes.
|
Command |
Output |
|---|---|
|
Rephrase |
Rewrites the text block, improving clarity and readability. Structure (<para>) remains the same; only content changes. |
|
Correct grammar |
Identical text block with minor string replacements, fixing grammar and spelling. No structural changes are allowed. |
|
Simplify language |
Replaced with simpler words, sentence structure may be simplified, but variables and other inline elements must remain untouched. |
Modifies the selected text to make it more concise, or expand upon it.
|
Command |
Output |
|---|---|
|
Summarize |
The AI Assistant condenses the selected text to one paragraph. Inline tags (bold/italics) from the source are usually discarded unless specifically requested to be kept. Grammar and spelling are also corrected. |
|
Shorten |
The AI Assistant creates a concise version of the input. It removes redundant words and phrases. Variables, links and UI references are retained if they remain in the shortened text. Grammar and spelling are also corrected. |
|
Elaborate |
The AI Assistant adds sentences to the existing <para>. It may introduce new structure (like splitting one paragraph into two) if the elaboration is long. It will add details, examples or explanations to enhance understanding. Grammar and spelling are also corrected. |
Helps you change the tone of voice of your text.
|
Command |
Output |
|---|---|
|
Professional |
The AI Assistant converts the text to formal, objective, standard business language. It uses precise vocabulary. Contractions are not allowed. Grammar and spelling are also corrected. |
|
Friendly |
The AI Assistant converts the text to engaging, warm, and helpful language. Contractions may be used where required. Grammar and spelling are also corrected. |
|
Neutral |
The AI Assistant converts the text using direct, factual language. Sentence structure is kept relatively simple. Grammar and spelling are also corrected. |
|
Concise |
Short sentences and imperative verbs are used. Conditional logic (if/then) is retained. Grammar and spelling are also corrected. |
Lets you convert text to different structures.
|
Command |
Output |
|---|---|
|
Ordered list |
Converts text to an ordered list. Grammar and spelling are also corrected. |
|
Itemized list |
Converts text to an unordered list. Grammar and spelling are also corrected. |
|
Procedure |
Converts text to a procedure list. Grammar and spelling are also corrected. |
|
Table |
Generates a table with column- and row count adjusted to the selected text. Grammar and spelling are also corrected. |
For security and operational reasons, the AI Assistant is limited in its scope and context. These guardrails ensure that the AI Assistant focuses only on what the user actively chooses, without affecting the rest of your documentation.
The following guardrails are in place:
-
The AI Assistant accepts and generates text only. It cannot analyze, generate, or modify images, videos, charts, or diagrams.
-
When using the natural language prompt, there is a limit of 4,000 characters per prompt.
-
The AI Assistant acts only on the active editor content. It cannot upload/read external PDF, Word, or Excel files.
-
The AI Assistant only knows the context provided in the current prompt and selection. It does not scan the entire document, other open tabs, or linked files or content referenced by cross-references.
-
The AI Assistant is stateless. It does not remember previous conversations. Its memory will be reset once the dialog is closed.
-
The AI Assistant cannot verify facts, dates, or technical specifications against a real-time database. The user should verify content before inserting it into the document
-
In some cases, inline elements will not necessarily be preserved unless explicitly requested. Please see AI Assistant command overview for more information.
Comments are an integral part of the Next-Gen Editor. They are always accessible in the Side pane, both in Read-only- as well as Edit mode. Having the comments always accessible next to the content greatly improves collaboration on topics. Each comment forms its own conversation thread, consisting of the comment itself and all the replies associated with that comment.
To view open or resolved comments, do the following:
-
Open the component in the Next-Gen Editor.
-
In the Side pane, select the Comments tab.
-
Navigate to a particular comment by scrolling, or by selecting the comment in the Editing area.
Navigation
You can navigate the comments pane by scrolling, as well as by selecting the comment in the Editing area. However, for navigating through all of the comments in the list, you can also use the Comment navigation. Use the up and down arrows to move from one comment to another in the list.
Authors, can insert comments to give feedback on content. Topics do not have to be open in Edit mode in order to be able to insert comments.
-
Open the component in the Next-Gen Editor.
-
In the Editing area, select the element you want to comment on, or highlight part of the element.
-
In the Side pane, select the Comments tab.
-
Insert a comment by either: or in the .
-
With the comments pane opened, selecting the Add new comment button
at the top of the Side pane.
-
Selecting the Add new comment button
-
Selecting the element you want to comment on in the Element context menu and then selecting Add comment.
-
-
Add your comment in the Comment field, then select Comment.
You can edit your own comments, as well as your own replies to comments.
You can reply to other people's comments to elaborate on the feedback given.
-
Open the comments in the Side pane.
-
Select the comment you want to reply to.
-
Add your reply in the Reply field, then select Reply
Note
You can mention other Paligo users by using the @-mention. Type @, then select the name of the user from the list, or type their name. Mentioned users will be notified of the comment by email, and will get a direct link to the comment in question.
If you mention users who do not have access to the component you are commenting on, you will get a warning telling you to provide access for that particular user.
Once a comment has been dealt with, it can be set to Resolved to remove it from the list of open comments. After resolving, it can still be viewed by selecting the Resolved button at the top of the Side pane.
-
In the Side pane, select the Comments tab.
-
Select the open comment you want to resolve.
-
Select the Mark comment as resolved button.
There may be times where you need to make a change to a resolved comment or need to revert it back to an open comment, in which case, you will need to restore it.
When opening a review assignment in the Next-Gen Editor, reviewers get a slimmed down version of the editor that allows them to leave comments on a component's content. Since comments are stored with the component, the original author can then access these comments and incorporate them into the component using the full Next-Gen Editor.
Note
You can only comment on text elements. You cannot comment on images, equations or program listings.
Once you are done with your assignment, you can file it away as completed or indicate that more work needs to be done. The author is then notified that you are done with your part.
Most of the Editor settings remain unchanged from the previous editor. One notable exception is the Autogenerate ID setting, which lets you control which elements get assigned an ID in Paligo.
To autogenerate IDs for specific elements:
You can generate previews for components in Edit view in the following formats: HTML, HTML5 and PDF.
Note
The preview will only be generated for the component currently in Edit view. You cannot generate a preview for components in Read-only view.
For example, if you have a publication with several components open in the Next-Gen Editor, the preview generated will only show the component currently in Edit view.
-
Make sure you have the correct component open in Edit view by selecting its Edit button.
-
Set the correct layout for your preview by selecting Preview, then Preview settings. In the Preview tab, select the correct layout for the output format you want to generate.
-
If required, set the correct variables and profiling settings by selecting Preview, then Profiling settings. Select the correct variables and profiling.
-
Select Preview, then select the output format you want to generate (HTML; HTML5 or PDF). The preview will be generated in a new browser tab.
Paligo has many keyboard shortcuts, to make working with structured content as fast and efficient as possible. The action of a key combination depends on the context, as described below.
You can check what the current element is in the Element structure menu in the Menubar. The last element in the hierarchical path is the current element.
Almost all of the Toolbar commands can be activated with shortcuts.
Note
It's possible to have browser plug-ins that clash with the keyboard shortcuts that Paligo uses.
If a keyboard shortcut does not work, try to remove or disable the browser plug-ins. Alternatively, try to use a different browser without plugins.
|
Functionality |
Mac |
Windows |
Description |
|---|---|---|---|
|
Copy |
Command ⌘ + C |
Ctrl + C |
Copy text or inline elements |
|
Cut |
Command ⌘ + X |
Ctrl + X |
Cut text or inline elements |
|
Paste |
Command ⌘ + V |
Ctrl + V |
Paste text or inline elements |
|
Copy element |
N/A |
N/A |
To copy an entire element, use the copy function in the Element context menu |
|
Cut element |
Option ⌥ + X |
Alt + X |
Cut entire element |
|
Paste element |
Option ⌥ + V |
Alt + V |
Paste entire element |
|
Paste as reuse |
Option ⌥ + Shift‹ + V |
Alt + Shift ⇧ + V |
Paste the copied element (e.g. |
|
Delete |
Option ⌥ + Shift ⇧ + D |
Alt + Shift ⇧ + D |
Delete the entire element |
|
Bold |
Command ⌘ + B |
Ctrl + B |
Toggles bold formatting |
|
Italic |
Command ⌘ + I |
Ctrl + I |
Toggles italic formatting |
|
Underline |
Command ⌘ + U |
Ctrl + U |
Toggles underline formatting |
|
Clear formatting |
Option ⌥ + Shift ⇧ + F |
Alt + Shift ⇧ + F |
Clear all existing formatting from the selected text |
|
Unordered list |
Option ⌥ + L |
Alt + L |
Creates or converts existing list to an unordered list |
|
Ordered list |
Option ⌥ + Shift ⇧ + L |
Alt + Shift ⇧ + L |
Creates or converts existing list to an ordered list |
|
Procedure |
Option ⌥ + Shift ⇧ + P |
Alt + Shift ⇧ + P |
Creates or converts existing list to a procedure |
|
Todo list |
Command ⌘ + Option ⌥ + Shift ⇧+ C |
Ctrl + Alt + Shift ⇧+ C |
Creates or converts existing list to todo list |
|
Link |
Option ⌥ + R |
Alt + R |
Inserts a cross-reference |
|
Variable |
Option ⌥ + Shift ⇧ + I |
Alt + Shift ⇧ + I |
Inserts a variable |
|
Table |
Option ⌥ + Shift ⇧ + A |
Alt + Shift ⇧ + A |
Insert a table |
|
Column |
Option ⌥ + Control ^ + → |
Alt + Ctrl + → |
Inside a table, insert a column to the right of the current cell |
|
Row |
Option ⌥ + Control ^ + ↓ |
Alt + Ctrl + ↓ |
Inside a table, insert a row below the current cell |
|
Merge |
Option ⌥ + M |
Alt + M |
With cells selected, merge the cells |
|
Split |
Option ⌥ + Shift ⇧ + M |
Alt + Shift ⇧ + M |
With a cell selected, split the cell into two cells |
|
Image |
Control ^ + Option ⌥ + I |
Alt + Ctrl + I |
Insert an image |
|
Side by side image |
Option ⌥ + J |
Alt + J |
Inserts a side-by-side image. Choose an image from the image browser. |
|
Thumbnail |
Option ⌥ + Shift ⇧ + Q |
Alt + Shift ⇧ + Q |
Toggles an existing image to or from a thumbnail |
|
Note |
Option ⌥ + Shift ⇧ + N |
Alt + Shift ⇧ + N |
Inserts a note |
|
Warning |
Option ⌥ + Shift ⇧ + W |
Alt + Shift ⇧ + W |
Inserts a warning |
|
Caution |
Option ⌥ + Shift ⇧ + C |
Alt + Shift ⇧ + C |
Inserts a caution |
|
Tip |
Option ⌥ + Control ^ + T |
Alt + Ctrl + T |
Insert a tip |
|
Element insert menu |
Command ⌘ + Enter |
Ctrl + Enter |
Shows the Element insert menu. Use Esc to leave. |
|
Next cell |
Tab |
Tab |
Inside a table, move to next cell |
|
Previous cell |
Shift ⇧ + Tab |
Shift ⇧ + Tab |
Inside a table, move to previous cell |
|
Element navigation |
Arrow keys |
Arrow keys |
Move between elements |
|
Element up |
Option ⌥ + Shift ⇧ + ↓ |
Alt + Shift ⇧ + ↓ |
Move the current element up |
|
Element down |
Option ⌥ + Shift ⇧ + ↑ |
Alt + Shift ⇧ + ↑ |
Move the current element down |
|
Save |
Command ⌘ + S |
Ctrl + S |
Save the component open in Edit mode |
|
Undo |
Command ⌘ + Z |
Ctrl + Z |
Undo the last action |
|
Redo |
Command ⌘ + Y |
Ctrl + Y |
Redo the last action |
|
Code |
Option ⌥ + . |
Alt + . |
Convert to program listing or code element |
|
Tag |
Option ⌥ + E |
Alt + E |
Toggle or convert to tag (HTML or XML tag) |
|
Guilabel |
Option ⌥ + G |
Alt + G |
Toggle or convert to guilabel |
|
Keycap |
Option ⌥ + K |
Alt + K |
Toggle or convert to keycap |
|
Icon |
Shortcut Mac |
Shortcut Windows |
Description |
|---|---|---|---|
|
|
Command ⌘ + Z |
Ctrl + Z |
Undo the last action |
|
|
Command ⌘ + Y |
Ctrl + Y |
Redo the last action |
|
|
Command ⌘ + S |
Ctrl + S |
Save |
|
|
N/A |
N/A |
Validate the document |
|
|
N/A |
N/A |
More options |
|
|
N/A |
N/A |
Toggle fullscreen mode |
|
|
N/A |
N/A |
Insert a section at the bottom |
|
|
Command ⌘ + B |
Ctrl + B |
Bold formatting |
|
|
Command ⌘ + I |
Ctrl + I |
Italic formatting |
|
|
Command ⌘ + U |
Ctrl + U |
Underline formatting |
|
|
N/A |
N/A |
Strikethrough formatting |
|
|
N/A |
N/A |
Overline formatting |
|
|
N/A |
N/A |
Superscript |
|
|
N/A |
N/A |
Subscript |
|
|
N/A |
N/A |
Inline code (More options formatting) |
|
|
Option ⌥ + G |
Alt + G |
Guilabel |
|
|
Option ⌥ + E |
Alt + E |
Tag |
|
|
Option ⌥ + L |
Alt + L |
Insert or convert to unordered list |
|
|
Option ⌥ + Shift ⇧ + L |
Alt + Shift ⇧ + L |
Insert or convert to ordered list |
|
|
Option ⌥ + Shift ⇧ + P |
Alt + Shift ⇧ + P |
Insert or convert to procedure |
|
|
Command ⌘ + Option ⌥ + Shift ⇧+ C |
Ctrl + Alt + Shift ⇧+ C |
Insert or convert to todo list |
|
|
Tab |
Tab |
Indent list item |
|
|
Shift ⇧ + Tab |
Shift ⇧ + Tab |
Outdent list item |
|
|
N/A |
N/A |
Merge list with previous one |
|
|
N/A |
N/A |
Split list |
|
|
Option ⌥ + Shift ⇧ + F |
Alt + Shift ⇧ + F |
Clear formatting |
|
|
N/A |
N/A |
Open source code editor |
|
|
N/A |
N/A |
Insert comment |
|
|
N/A |
N/A |
Accept or reject suggestions |
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