The Contributor Editor's Edit View has a simpler interface than the main Paligo editor. It is designed to allow non-technical writers to add and edit content. The idea is that contributors, such as engineers or developers will use the Contributor Editor to add or edit the text, data and images. When the contributor is finished, Paligo authors can use the full editor to apply the more advanced features, such as content reuse, variables and filtering. This section gives an overview of the Edit View features. To learn more about adding or editing content, see Edit Content in Edit View.
Note
The difference from Review View is that you also can:
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Edit live content
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Create Snapshots in Edit View to save an archived version of the content during the contribution assignment.
Learn more, see Compare Reviews, Compare Contributions and Contribution Settings.
The following User Types have access to the Contributor Editor:
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Contributors who are invited to take part in Paligo contribution assignments or have content shared with them.
If you have a Contributor user account, you can open a contribution assignment in the Contributor Editor. It provides a variety of features for editing content and providing feedback, see Edit Content in Edit View). Contributors can both review and edit content. Learn more about review features, see Working in Review View.
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Author or Administrator
If you are a full Paligo Author, you have access to the Contribution Editor and its features, too. But in most cases, you will want to use the full Paligo editor for your work, as it has a wider range of features.
Paligo uses "structured content" and so works differently to other editors that you may be used to, such as word processing applications and WYSIWYG (what you see is what you get) editors.
The main differences with the Contributor Editor are:
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Content is written in blocks
Each topic is made up of blocks, where each piece of content is a separate block. For example, a title is a block, a paragraph is a block, an image is a block, and so on.
You cannot select two adjacent paragraphs and apply formatting to them at the same time. Instead, you apply it to each block individually.
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The editor may adjust your content to make sure it has a valid structure
When editing, you may add content at a certain position, but the editor places it elsewhere. This is because that type of content is not allowed at the selected position. The editor will add the content in a valid position instead. For example, if you try to add a table inside a paragraph, the editor will place the table before or after the paragraph, not inside it.
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The content may contain variables
Variables are words or phrases that can be swapped out for an alternative word or phrase. In the Contributor Editor, they appear as code with a gray background or as a word shown in blue with a blue outline.
Contributors cannot change the variables, but can set the profiling to choose which variable terms are shown.
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The content may use filters
Filters are a way of hiding a block of content in certain scenarios. For example, a paragraph might be shown for one version of a product, but hidden for a different version. They are set up by Paligo authors in the main Paligo editor.
Contributors cannot create filters, but you can choose which filtered content is shown. You can edit the filtered content too.
Contributor Editor is where you manage your contribution assignments. If you activate the Edit Mode, it has a wide range of features for editing content and adding comments. If not activated, the Contributor Editor will only work as Review View, which means that you can only provide feedback comments.
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Switch between available interfaces - The user type determines which interfaces that are available. To reach the Assignments Panel, you select Dashboard.
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Table of Contents (TOC) - Show and hide the navigation sidebar.
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Contributor Editor Toolbar - You display it by selecting any part of the text, see Edit Content in Edit View.
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Content Editor - This is where content is added and edited.
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Assignment button - Use it to end the contribution assignment by setting it to Done or Needs Work.
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View selector - It shows which view you have entered. If you have an author license, you can use it to switch between the different views available in Contributor Editor.
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Settings - This is where you find the following functions: Compare versions, Create snapshot, Profile settings, Share document and Publish document. The publishing option is only available to Paligo authors. You can compare content to previous versions called "snapshots". To find out more, see Compare Contributions.
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Comments sidebar - Use to blue speech bubble show and hide the comments sidebar. This is where you provide feedback and reply to other comments. To find out more about using comments, see Add Comments in Contributor Editor.
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Variables - These are words or phrases that can change in different scenarios. You cannot edit these in the Contributor Editor, but you can use the profile settings dialog to apply their values.
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Profile Settings - This is where to select favorites, variables, profiling and options. If the content contains filters and / or variables, you should choose the profile set for the contribution. The person who sends you the contribution assignment should tell you which set you should use and you can select it from the Favorites tab.
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Open the Content ManagerOnly available to Paligo authors
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Switch to the full Paligo editorOnly available to Paligo authors
The Contributor Editor Toolbar is not as advanced as the one in the full Paligo Editor, but has the necessary options for adding structure (such as sections, lists and tables), inline styling and adding images and videos.
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Show or hide comments
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Dictionary or spellchecker settings
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Save changes
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Full screen
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Exit and check in the topic.
If an assignment includes several topics, you have to close the edited topic to be able to edit another. Remember to save the changes first.
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Add a title or Bridgehead
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Add inline styling
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Add media URL
Paligo uses structured content, which is a standardized approach to writing, where the content consists of "blocks" of information. These blocks are organized into consistent structures and can be reused in many different outputs (PDF, HTML, HTML5, mobile devices). This makes the content more versatile as it is easier to move, reuse, update and convert into different formats - all important factors when creating documentation.
As a contributor, you will be asked to contribute to one or more topics. Each topic consists of content blocks, like Elements. When you add content in Contributor Editor, the correct block element is automatically added, ready for you to add the text. For example, if you add a note, the editor automatically adds a note element and a para element inside it. The para element is for the text of the note.
In the image below, we have a section that represents the entire Topic (1). Inside the section, there is a Title (2), a Paragraph (3), an Image (4) and an Admonition (5).
Each of these are separate blocks of information. As the blocks are separate and organized into a hierarchy, you cannot select multiple paragraphs all at once, like you could in a word processor or blog post editor. You have to select each block separately. If you select a block, you can see its structure and location in the topic (section) in the element structure panel at the top.
1 = Topic, 2 = Title, 3 = Paragraph, 4 = Image , 5 = Admonition
Tip
To find out about available features, see Edit View Features.
To ensure consistency in the structure, there are rules for the positioning of content. These rules are applied automatically by the Contributor Editor so that whenever you add or change content, the structure remains valid.
If you want to add an element in a position, but the editor places it elsewhere, it is because the element is not allowed at the position you selected. The editor will add the content in a valid position instead and may adjust some of the nearby structure in the process.
For example, you cannot insert a table inside a paragraph. If you try to do that, the editor will place the table before or after the paragraph, in a valid position.
With structured content, styling and content are separate. The idea is that content is created as text and images and the styling is applied during publishing, not editing. This means that the same content can be reused in different outputs (PDF, HTML, HTML5, mobile devices) and if needed, have different styling in each one.
But the Contributor Editor does have some styling features for inline content, such as bold, italic and underline. These are available from the toolbar and Paligo recommends that you discuss which ones to use with your Paligo authors.
When you edit content in the Contribution Editor, you may notice that some of the content has a colored highlight that is explained below.
If you have a block of content with a pale blue highlight, it means it is a reused subsection inside another topic.
For words or phrases that are inside a paragraph and have a blue background, it means they are variable values. These are words that are stored separately to the topic and you cannot change them. If you think they need to be changed, add a comment and make your suggestion there.
If there are words shown with a dark gray background, it means they are variables. These are words that are stored separately to the topic and you cannot change them.
When a Paligo author invites you to contribute, they should set the content up so that the appropriate variable values are in place. If you see the dark gray, it means the variable value has not been set, see Choose Profile Settings.
When a variable value is in place, the variable has a blue background highlight, like this:
Content that is highlighted with a red background is locked reused content. This can only be edited (if needed) in the full Paligo Editor. Contributors cannot change reused content. If you need to make changes to reused content, use a comment to explain what changes are needed and let the author make the changes.
When a Paligo author creates an assignment or Share Content (without assignments), the assignee receives an email invite to review, translate or contribute to the documentation.
The Assignment Types and User Types determine which view is opened, see Review View Features, Edit View Features and Translation View.
Note
If the content uses filters and / or variables, the author should have created a favorite profile and provided you with information about which profile to use, see Choose Profile Settings and Favorite Profiles.
An assignment can be opened in different ways:
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Select the link in the email invite.
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Select the assignment in the Assignments Panel.
As an Author or Admin, you can access the assignments in the full Paligo editor to view feedback comments, review, edit or translate content. To find out how to view feedback comments, see Comments in the Full Editor. After a contribution assignment, it is a good idea to use the validation features in the full Paligo editor to check the structure of the content is valid, see Validation.
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Select the Dotted Menu (...) for the topic in Content Manager
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Select Edit and choose Review, Contribute or Translate to open the assignment.
The Contributor Editor's Edit View has a similar design to other editors, such as those used for creating documents and creating blog posts. But there are some differences too, as Paligo uses structured content, which requires a slightly different approach.
If you are new to Contributor Editor, you will find that it feels very similar to user-friendly rich text editors you may have used before. This section gives you some useful tips for working in the Contributor Editor when the Edit Mode is activated.
Important
The content may be set up to use variables and filters. For example, a paragraph could be hidden when the content is published for the USA, but visible when published for the EU.
Paligo recommends that the variables and filters are set up before the contribution assignment is sent. All the contributor need to do then is to choose the profiling that the author has added, as a favorite.
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Press Enter to add a new row in a code block, admonition, table cell, procedure or list.
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The break exits the block element and adds a paragraph after it.
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Use the Break widget to exit a table, image or media.
The break exits the block element and adds a paragraph after it.
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Highlight text and select a toolbar option to add an inline element, make it a link, turn it into a procedure step / list item or to add a feedback comment.
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When there are multiple topics in the contribution assignment, you have to Close and check-in a topic to be able to edit one of the other topics. Also remember to Save the changes before closing it.
To the left - Save the changes, To the right - Close and check-in the topic
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When you display content in the Edit View, you can see one or more topics. The Edit View Toolbar contains a variety of options for adding and editing content.
Tip
In the Contributor Editor, you can add:
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Add Comments in Contributor Editor for giving feedback and providing information. You can also show and hide comment highlights. If you only want to add feedback comments, you do not need to enter the Edit Mode.
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Copy Content from other Applications into the Contributor Editor. This includes copying from Word, Google Docs, and MarkDown editors.
To add a new topic or subsection in Contributor Editor, you need to open the content in Edit Mode. Your new topics will appear in the location specified by the author when the assignment is created, see Contribution Settings. You cannot change the location in edit mode. As a contributor it is not possible to move it outside the assigned topic. Only the author is able to move it in the publication structure.
This instruction describes how to add new topics to a contribution assignment topic.
Note
When there are multiple topics in the contribution assignment, you have to Close and check-in a topic to be able to edit one of the other topics. Also remember to Save the changes before closing it.
To the left - Save the changes, To the right - Close and check-in the topic
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Display Edit View from the assignment link or via the Assignments Panel.
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Move the cursor to the plus symbol.
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Enter a title.
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Select Insert.
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Use the Edit View Toolbar to add or edit the content.
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Select Save.
There are inline elements that you can use in Contributor Editor, such as bold, italic and underline. You can add them to individual letters, words or entire paragraphs. This is similar to "formatting" in a word processing program, but with more possibilities.
Tip
To remove text formatting, see Remove Inline Elements.
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Highlight the text that you want to have the inline element.
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Select an inline element in Edit View Toolbar.
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Bold
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Italic
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Underline
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Strikethrough
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Superscript
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Subscript
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Code - Use it to mark up text as code. It will be styled differently in the output so that it is clear that the text is code and not regular text.
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GUI label - Use it to mark up text as a user interface label. This is often used for options in software.
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Tag - Use it to mark up text as an HTML or XML element.
For example, if the topic was about formatting HTML headings, you might have
<h1>in the text and you could apply the tag to that. In the output, the tag content has a different styling to regular content.
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Select Save.
When you are working in Contributor Editor, you can add links to other topics and external websites.
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Display Edit View from the assignment link or via the Assignments Panel.
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Position the cursor where the link is to be inserted.
Alternatively, highlight the text that you want to use as the label for the link.
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Select Link in Edit View Toolbar and choose the appropriate type of link.
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Cross-reference - Select a topic or other content in your Paligo database to link to.
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Link - Enter the URL to an external website and accept it with the green checkmark.
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If necessary to edit the link or cross-reference, select it to access menu options.
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Unlink
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Edit link
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Select Save.
As a contributor, you can add entire lists and procedures or individual steps to a topic. If you want to add a paragraph or other elements after the list or procedure, you will need to Add Breaks Between Block Elements.
Tip
To create a sub list, create a new list item after an existing one. Use the Tab key to indent the new list item. At the end of the sub list, if the main list is to continue, create another sub list item and then use ShiftTab to outdent it again.
To convert a list to a paragraph, position the cursor before the first character in the item / step / bullet text and press backspace. It will convert into a paragraph on the previous numbered item / step / bullet.
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Display Edit View from the assignment link or via the Assignments Panel.
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Position the cursor where the new list or procedure is to be inserted.
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Select a list option from the Edit View Toolbar.
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Ordered list. Use this for numbered lists that are charts or rankings. Do not use the it for step-by-step procedures (instructions/tasks). For such lists, use the
procedurelist instead. -
Unordered list. Use this for lists of items where there is no sequence to be followed ("bullet lists").
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Procedure. Use the
procedurelist for step-by-step instructions / tasks.
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Enter the text for the first step / list item.
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Press Enter at the end of the line to create the next step / list item.
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Add as many steps as you need.
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To add content, press Shift + Enter to move the cursor below the text.
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Use the Edit View Toolbar to insert images, admonitions or other content.
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Select Save.
To be able to add information below a block element in Contributor Editor, a break must be added. How you add a break depends on the type of block element:
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Quickly hit Enter twice to exit a
Code block,Admonition,ListorProcedure. -
Use the Break widget to exit a
Table,ImageorMedia.
The following instruction describes how the break widget is used.
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Display Edit View from the assignment link or via the Assignments Panel.
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Select the Break widget that appears when hovering over a
table,imageormedia.The break ends the previous structure with a paragraph.
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Use the Edit View Toolbar to add or edit content.
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Select Save.
A code block is a section of one or more lines of code. When the content is published, the code block is formatted with syntax highlighting, indentation. In many cases Paligo will output proper syntax highlighting just by autodetecting the language. But in some cases the results will be better if the language is specified.
The following instruction shows how to add a code block in Contributor Editor.
Tip
If you want to change the programming language for an existing code block, position the cursor inside the code block and select a new programming language from the toolbar.
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Display Edit View from the assignment link or via the Assignments Panel.
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Position the cursor in a new paragraph.
Tip
You can also highlight a text and then select the code block option in the Contributor Editor Toolbar to turn it into a code block.
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Select Insert code block and choose programming language in Edit View Toolbar.
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Enter the code inside the code block.
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Select Save.
In Contributor Editor you can add both images and inline images. The instruction below shows how to add images and available settings.
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Display Edit View from the assignment link or via the Assignments Panel.
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Position the cursor where you want to add the image.
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Select Image and choose image type in the Edit View Toolbar.
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Use the Search (1) to find an existing image in the media library or Upload (2) a new image.
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Select an image from the media library.
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Select the added image in the topic to open the image options.
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Replace the image
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Switch image type (image or inline image)
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Add or remove caption
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Adjust image size
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Select size unit (pixels or percent)
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Adjust the image with the image options.
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Select Save.
In Contributor Editor you can add tables and edit existing tables. The instruction below shows how to add tables and available settings.
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Display Edit View from the assignment link or via the Assignments Panel.
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Position the cursor where you want to add the table.
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Select Insert table and choose the number of rows and columns in the Edit View Toolbar.
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Select the part (or parts) of the table to be formatted (row, cell, column) to open the table options.
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Column - Make header column, add, delete and select column.
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Row - Make header row, add, delete and select row.
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Merge cells - Merge cell up, down, right and left. Split cell vertically or horizontally.
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Adjust table width.
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Adjust text alignment (left, center, right or justify).
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Add or remove caption
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To delete the table, hover over the table and select the blue square in the left corner and press Backspace on your keyboard.
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Select Save.
In Contributor Editor you can add admonitions, such as warnings, notes, examples and tips. The instruction below shows how to add admonitions, change admonition type or remove it.
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Display Edit View from the assignment link or via the Assignments Panel.
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Position the cursor where you want to add the admonition. It will be appear below the cursor position.
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Select Admonition and choose admonition type in the in the Edit View Toolbar.
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Add content to the admonition. By default, an admonition has a paragraph.
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To change admonition type, position the cursor inside the admonition and select another admonition type.
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To remove the admonition, position the cursor inside it and and press Backspace on your keyboard.
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Select Save.
Removing inline elements (such as bold, italic, guilabel, tag) can be done in two ways in Contributor Editor:
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Deselect the inline element (1) by selecting it again. An option in use is marked with a gray background.
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Use Remove format (2). The following instruction describes how the Remove format option is used.
1 = Bold, 2 = Remove format
Warning
Do NOT use the Remove format option on text fragments that have a red background. That means that the text is reused in other topics and should not be edited. If you remove the format, it would break the reuse. Instead provide a feedback comment on such a text fragment.
Should you happen to clear the formatting on a reused text fragment, undo the command with Ctrl + Z (PC) or Cmd + Z (Mac).
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Display Edit View from the assignment link or via the Assignments Panel.
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Select the content or position the cursor inside the text where the formatting is to be removed.
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Select Remove format in the Edit View Toolbar.
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Select Save.
To add a new topic or subsection in Contributor Editor, you need to open the content in Edit Mode. The new content will be located inside the topic that you have been assigned to. As a contributor it is not possible to move it outside the assigned topic. Only the author is able to move it in the publication structure.
This instruction describes how to add subsections to a contribution assignment topic.
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Display Edit View from the assignment link or via the Assignments Panel.
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Place the cursor where the new subsection is to be added.
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Select Add Section in the Edit View Toolbar.
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Enter a title.
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Use the Edit View Toolbar to add or edit the content.
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If needed, use the arrows to rearrange the order of the subsections or to delete a topic.
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Select Save.
Paligo recommends that you use the regular features in Edit Mode to add and edit content in Contributor Editor.
However, there may be times where you want to look at the source code, for example, if a formatting element appears to be in the wrong place. The source code in the Source Editor is in HTML, it is only transformed to XML when saved to the database. You can view it by selecting the Source code option in the toolbar.
Caution
This is only for users with advanced understanding of HTML code. By editing the source code in the Contributor Editor, it is easy to make mistakes and create a corrupt topic.
If you are not sure of this, instead provide a feedback comment about the necessary changes to the author.
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Display Edit View from the assignment link or via the Assignments Panel.
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Select Source code in the Edit View Toolbar.
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You can view the code or change the content in the Source Editor.
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Select Update to save changes or Cancel to exit without saving.
You can only update the code with your changes, if the HTML structure is valid.
In Contributor Editor you can undo and redo all actions done since the last time you saved. The options for Undo and Redo are found in the Edit View Toolbar.
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Use the Undo option to cancel your last action. If needed, you can select the Undo option multiple times to cancel your previous actions in order.
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Use the Redo option to restore the previous cancelled action.
To the left - Undo, To the right - Redo
When you are working on your assignment, you can save the content as a "snapshot". A snapshot is an archived version of the content at a particular point in time and is useful when you compare different versions. When a user creates a snapshot, it is possible to add a comment that provides more context about the snapshot for other users.
Some snapshots are created automatically at certain stages of the assignment process. But we also recommend that you create a snapshot when you:
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Complete an assignment
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Share content
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Feel there are special changes that would be useful to be able to go back and compare snapshots.
Important
Only administrators, authors and contributors can create snapshots. Learn more about the differences between the User Types.
To create a snapshot:
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Select Settings.
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Select Create Snapshot.
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Add a comment that explains why it was created.
Note
The snapshot comment can be viewed in the full Paligo Editor.
Select the parent folder in the Content Manager to access the Resource View. Expand the topic in the list and select the Versions tab. It contains all comments added for the snapshot versions.
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Select OK to confirm the comment and create the snapshot.
To provide feedback in your review or contribution, use comments. You can view any existing comments in the comments sidebar, and you can add new comments and reply to comments.
You can also set up notifications so that Paligo emails you when new comments are made. For old comments, there is an archiving feature, which lets you save and hide those comments that have been dealt with.
Tip
To learn how to locate a comment, get notifications about comments, change the status of a comment or archive comments, see Feedback in Review View. These features work the same in Contributor Editor as they do in Review Mode.
When providing feedback comments i Paligo, the comments will appear in the Comments sidebar. As a contributor, you can also add replies to comments in the Comments Sidebar. Adding comments in Contributor Editorcan be done in two ways:
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If not activating Edit Mode, it works the same as in Review View. You add a comment by selecting a text or phrase and then entering your feedback.
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When Edit Mode is activated, use the Comment toolbar option to add a comment to content you are editing.
Tip
Learn more about the features, see Edit View Features.
The following instruction will show how to add comments when Edit Mode is activated.
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Display Edit View from the assignment link or via the Assignments Panel.
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Select the content that you want to apply the comment to.
Alternatively, you can position the cursor anywhere inside the text fragment to comment on the whole paragraph.
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Select Add Comment in the Contributor Editor Toolbar.
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Enter your comment in the box that appears in the Comments sidebar to the right.
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Select Save below the comment box.
Paligo saves the comment. A yellow highlight is shown around the content to indicate that it has a comment.
You can make changes to previous comments you have made and you can also reply to other people's comments.
Tip
You can use "mentions" to notify other people of your comments directly, just like on social media. To send a mention notification to another Paligo user, use the @ symbol and then start typing their name. You can select the person you want to notify from the dropdown menu.
If you want to change a comment you have made, you can edit it:
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In the comments sidebar, select the comment you want to edit.
Note
If the comment has been archived, you will need to restore it before you can edit it.
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Select the Edit option, make your changes, and then select Save.
To reply to a comment that someone else has made:
The comments sidebar shows all comments by default. If you prefer, you can filter the comments sidebar so that it only shows comments that meet certain criteria based on date, user and / or the status of the comments. For example, you could filter the comments sidebar so that it only shows the comments from one specific reviewer, made between January and March, and with a status of Rejected.
To filter the comments:
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Select the filter icon at the top of the Comments sidebar.
The filter settings appear in an extra section. By default, the filter settings remain on show, so that you can see there are filters in place.
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Enter the filter settings you want to use.
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Select the Start Date and End Date fields to display calendars. Use the calendars to set the date of the filter.
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Select the names of the users whose comments you want to see. Check the box next to a user's name to see their comments or clear it to hide their comments.
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Select the Status of the comments that you want to see. Check the box next to the status name to see comments with that status. Clear the box to hide comments with that status.
Paligo applies the filters and displays the comments that meet the filter criteria. It hides any comments that do not meet the criteria.
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By default, any content that has a comment associated with it is shown with a yellow highlight. If you prefer to work without the comment highlights, you can turn them off by using the Show / Hide comments option in the Edit View Toolbar.
Toggle the highlights on and off by selecting the Show / Hide Comments option.
You can copy and paste text, tables, and rendered HTML from other applications into the Contributor Editor (Edit View). You cannot copy and paste images, video, or raw code. When you paste into the editor, it will create a valid structure for the content, such as the structure for a table.
Note
The Contributor Editor creates a valid structure, but this is not always the most appropriate structure. For example, the bridgehead element may be used for headings. We recommend that Paligo authors check the content and use the full editor to apply the correct structure.
To learn how to display the Contributor Editor, see Contributor Editor.
When you have displayed the Contributor Editor, use keyboard shortcuts to copy and paste:
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On Windows, use Ctrl and C to copy and Ctrl and V to insert.
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On Mac, use Command ⌘ and C and Command ⌘ and V.
Tip
Large tables can be difficult to edit in the Contributor editor and also the main editor. We recommend that you redesign them, by breaking them up into a series of smaller tables. This is often possible by re-categorising the information.
A series of shorter tables can be more user-friendly in general too. Long tables can make it difficult for readers to find the information they need, due to the amount of content being presented.
To copy markdown content into Paligo, first convert it to rendered HTML. You can do this with any third-party editor that has a preview, such as Mark Text. You can copy and paste from the rendered (styled) preview into Paligo's Contributor editor. When you save the contribution, the text is converted into Paligo XML so that authors can work with it in Paligo's full editor.
Copy the styled preview of the markdown content.
Typically, you can use keyboard shortcuts to copy and paste from the Markdown editor into Paligo's contributor editor.
On Windows, use Ctrl and C to copy and Ctrl and V to insert.
On Mac, use Command ⌘ and C and Command ⌘ and V.
When copying and pasting, only copy rendered markdown. If you copy raw code, the Contributor editor will recognize it as plain text and will include the code parts, such as # and </>.
You can copy most types of content from Microsoft Word documents into Paligo's Contributor Editor. This includes text, headings, lists, and tables. You cannot copy images from Word.
Being able to copy from Word is really useful when contributors use Word for their own work. Instead of writing information from scratch they can copy and paste from reports, specifications, and other documents they already have created.
Use keyboard shortcuts to copy and paste from Word into Paligo's contributor editor.
On Windows, use Ctrl and C to copy and Ctrl and V to insert.
On Mac, use Command ⌘ and C and Command ⌘ and V.
When you paste the content into the Contributor Editor, you may need to change some of the formatting. For example, paragraphs may have extra spacing below them. Paligo will give the content valid XML structure. When the contribution assignment is complete, Paligo authors should review the structure as well as the content and correct it where needed.
You can copy data from Microsoft Excel and paste it into the Contributor editor. The data will appear as a new table.
Use keyboard shortcuts to copy and paste:
On Windows, use Ctrl and C to copy and Ctrl and V to insert.
On Mac, use Command ⌘ and C and Command ⌘ and V.
You can copy most types of content from a Google document into Paligo's contributor editor. This includes text, headings, lists, and tables.
Use keyboard shortcuts to copy and paste:
On Windows, use Ctrl and C to copy and Ctrl and V to insert.
On Mac, use Command ⌘ and C and Command ⌘ and V.
Note
While you can copy and paste most types of content, there are some limitations. For example, mathematic and scientific notation (formulas etc.) may not work and and multi-column layouts will copy across as single columns.
When you paste the content into the Contributor Editor, you may need to change some of the formatting. For example, paragraphs may have extra spacing below them.
You can also copy and paste data from a Google spreadsheet. The data is pasted into Paligo as a new table.
When a contribution assignment is complete, Paligo authors should check the content and its structure. They can use the Paligo editor to apply the correct structure, where needed.
When working on a contribution assignment in Contributor Editor, you can compare the live content with any previous snapshot of the content.
A snapshot is an archived version of the content at a particular point in time and useful when you compare different versions. Snapshots are made automatically at certain stages in the assignment workflow. We also recommend that you make some snapshots manually at certain stages in your work.
If activating Edit View, you have access to both the Single panel comparison (also available in Review View) and the two-panel, Side-by-side comparison. With a Side-by-side comparison, you get the current version without any editing marks ("track changes") on the left side. The snapshot version from a previous time is shown on the right, with editing marks to show the differences between the snapshot version and the current version.
Tip
You can choose to only view the comparison when you need to. But you can also keep it open while editing, if you want to see the changes in real time.
By activating Edit View in Contributor Editor, you can view a Side-by-Side comparison of the current version and the snapshot. This works similar to standard "track changes", but without having to see the change markup in the same view where you are writing.
To be able to choose a snapshot, there must be snapshots automatically or manually created from a previous version.
Tip
You can choose to only view the comparison when you need to. But you can also keep it open while editing, if you want to see the changes in real time.
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Display Edit View from the assignment link or via the Assignments Panel.
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Select Settings.
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Select Compare snapshots.
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Select the snapshot version that you want to compare with the current version of the content.
The page reloads to show you a combination of both versions and highlights the changes that have taken place.
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Blue bold topic means that the topic has been Added in the latest version.
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Italic topic means that the topic has been Deleted in the latest version.
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Bold topic means that the topic has been Changed in the latest version.
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Text colors show changes in the topic or publication content.
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Red strikethrough is content that has been Deleted in the latest version.
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Blue text is is content that has been Added in the latest version.
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Colored vertical change bars show if entire topics, block elements, tables or images are different in the latest version.
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Red bar to the right of the content show that the topic has been Deleted in the latest version.
If the red bar is positioned to the left it visualizes that a block element, table or image has been deleted.
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Blue bar to the right of the content show that the topic has been Added in the latest version.
If the blue bar is positioned to the left it visualizes that a block element, table or image has been added.
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Orange bar show that the topic has Changed in the latest version.
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Select the topic to activate the Edit View Toolbar.
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Select Preview changes that appears in Edit View Toolbar.
A side-by-side comparison is displayed, with the latest version to the left and the snapshot to the right with all the changes highlighted with colors and strikethroughs, in the same way as the Single panel preview.
Note
To return to the Single Panel Comparison, select Preview changes in the Edit View Toolbar again.
To easily spot content changes, you can compare the current content with a snapshot from the previous review or the last major release.
Each version is called a snapshot and it is a record of the content at a specific point in time. Snapshots are made automatically at certain stages in the assignment workflow. We also recommend that you make some snapshots manually at certain stages in your work.
The Single Panel Comparison highlights the changes in a combination of the current version and the snapshot. To be able to choose a snapshot, there must be snapshots automatically or manually created from a previous version.
Tip
You can choose to only view the comparison when you need to. But you can also keep it open while editing, if you want to see the changes in real time.
-
Display Edit View from the assignment link or via the Assignments Panel.
-
Select Settings.
-
Select Compare snapshots.
-
Select the snapshot version that you want to compare with the current version of the content.
The page reloads to show you a combination of both versions and highlights the changes that have taken place.
-
-
Blue bold topic means that the topic has been Added in the latest version.
-
Italic topic means that the topic has been Deleted in the latest version.
-
Bold topic means that the topic has been Changed in the latest version.
-
-
Text colors show changes in the topic or publication content.
-
Red strikethrough is content that has been Deleted in the latest version.
-
Blue text is is content that has been Added in the latest version.
-
-
Colored vertical change bars show if entire topics, block elements, tables or images are different in the latest version.
-
Red bar to the right of the content show that the topic has been Deleted in the latest version.
If the red bar is positioned to the left it visualizes that a block element, table or image has been deleted.
-
Blue bar to the right of the content show that the topic has been Added in the latest version.
If the blue bar is positioned to the left it visualizes that a block element, table or image has been added.
-
Orange bar show that the topic has Changed in the latest version.
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