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Revert to Earlier Revisions

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Anders
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You can revert content back to an earlier revision. This is especially useful when you have multiple people working on the content and somebody makes an unwanted change. For example, a contributor may add lots of technical detail to a paragraph that you, as the technical writer, feel is more detail than the reader needs. So you can revert the paragraph to a previous revision to "undo" the changes the contributor made.

You can revert:

  • A publication

  • Entire components, such as topics and informaltopics

  • Individual text fragments (paragraphs).

Revert a Publication to a Different Revision

Each time you save changes to a publication's structure, Paligo stores a record of the publication at that point in time. These records are the "revisions" and you can revert back to any available revision. For example, let's say you make changes to the structure of a publication on July 1st, but you then change your mind and want to revert back to how it used to be. By using the Revisions feature, you can change the publication's structure back to how it was on an earlier date.

When you use the Revisions feature, it is only the structure of the publication that changes. Paligo does not revert the content in the publication's topics.

Note

It is possible that you could revert back to a revision of a publication that links to topics that no longer exist, as they have been deleted. In this scenario, Paligo will recreate those topics, and try to add as much of the metadata as possible, including the ID. If the metadata ID is added to the topic, you may be able to use Revert a Topic to a Previous Revision to restore the topic's content. If not, you will need to add the content manually.

To revert back to an earlier publication revision:

  1. Select the publication in the Content Manager. Publication.png

    Publication selected in the Content Editor. Paligo displays the publication's structure view next to it, showing a hierarchical structure of topics, similar to a table of contents.

    Paligo displays the publication's structure.

  2. Select the Revisions button at the bottom of the Structure view. Revisions_Publication_Structure.jpg

    Revisions_View_Publication_Structure.jpg

  3. Select the link in the date column to preview the publication structure for a certain revision in the Preview panel.

  4. Select Revert to restore a revision.

    Paligo will restore the publication revision that you selected.

Tip

Two useful features in the Revisions view:

To delete a revision from the Revisions view, select Remove revision at the bottom of the Preview panel.

To manually save the latest structure update, select Create a revision at the bottom of the Revisions view.

Revert a Topic to a Previous Revision

You can revert a topic to a previous revision of the topic. If you decide against the change, you can revert it back to another revision.

  1. Find the component in the Content Manager. Select its options menu ( ...) and then select Revisions.

  2. Find the revision you want to revert to.

    revisionsoverview2.png

  3. Select the options menu ( ... ) for the revision and then select Revert to this revision.

    revertrevision.png

    The topic reverts back to the revision you selected.

Tip

You can also create a new document from an older revision if you want. It will be placed in the same folder as the current topic. It is also possible to download an export XML file of a revision.

Revert a Text Fragment to a Previous Revision

You can revert a text fragment, such as a paragraph, back to a previous revision. For example, if someone has added incorrect information to a paragraph, you can change it back to the correct content from an earlier revision.

  1. Open the topic that contains the text fragment and then select the text fragment.

  2. In the Element Structure Menu, select the para element and then select Text > Show history.

    Paligo editor. The para element is selected in the Element Structure Menu. There is a dropdown menu with many options and the Text option is highlighted. There is a sub-menu for the Text option and in that the Show History option is highlighted.

  3. Select the Date link for the revision you want to revert to.

    Paligo shows a preview of the revision.

    History dialog for a text fragment. There is a table that shows each revision, with options to compare them, information about the user, type and date, and also a preview.

  4. Select Revert version.

Note

If your text history contains revisions that are duplicates or are no longer needed, you can delete them.

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