Translation assignments are tasks for translation jobs. They are designed for use when you have translators in your organization and they are going to add their translations directly in Paligo.
When you create a translation assignment, you can allocate it to specific people and then track it in Paligo. So you can see who has been assigned the work, the proposed timescale, and the current status.
When a translation assignment is completed, the next step in the recommended workflow is to review the translated content (see Translation Review Assignments).
Note
Translation assignments are designed for translators who use Paligo to add the translation. They are unnecessary if you send your translation content to an external translation service or have translators who use professional translation software.
Translation assignments are useful when you want to create a translation job that will be allocated to a particular user and will be trackable from the Paligo dashboard.
To create a new translation assignment:
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Select the
folder
containing the content in Content Manager.If the content is not in a folder, select the top-level folder Documents.
This will open the Resource View.
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Use the status button to set the content state to In translation.
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Select the dotted menu (...) for the publication or topic in the Content Manager and choose Create assignment.
Tip
Alternatively, you use the dotted menu ( ... ) for the publication or topic in the Resource View to Create Assignment.
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Select an Assignment type:
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Review is for when you want somebody to proofread the content and add comments.
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Contribution is when you want a colleague to add or improve content.
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Translation to create translation jobs and assign them to internal translators.
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Translation review to review the translations and accept or reject them.
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Select the content that you want the assignee(s) to work on.
If the assignment is generated from the content's dotted menu (...), the content is automatically chosen for the assignment. But you can choose different content if you prefer.
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Select a language for the assignment. You can only choose one language per assignment.
Note
For Translation Assignments, choose the language that you want the translator to provide.
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Suggestions settings is to control what can be done in a contribution assignment:
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The checkbox Suggest only:
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Check the box to restrict the contributors to making suggestions.
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Clear the box and check Edit and Suggest box to be able to edit the content.
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The checkbox Edit and Suggest:
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Check the box to allow contributors to Switch Between the Views to edit and suggest changes.
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Clear the box and check Suggest only to restrict the contributor from editing the content.
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Apply a favorite profile to the publication or topic.
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In the Assignees section, select one or more users or user groups (or a combination of both) to work on this assignment.
For user groups, the assignment is allocated to every group member of the selected user group(s).
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In the Assignment date section, use the calendars to set the Start date and End date.
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Check the box Let me leave a message if you want to enter a message to the assignee(s). A field appears and you can enter your message.
Clear the box if you don't want to add a message.
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Select the Default Settings button (in the lower left corner) to check the Assignment Settings.
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Select OK to save any changes to the Default Settings. Close the dialog with the icon in the upper-right corner.
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Select OK to create the assignment.
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The assignee will receive an email with a link that takes them to the content and the assignment will also show in the Assignments Panel.
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As the assignment creator, you will also receive an email to confirm that the assignment has started and been finished. You can Track Assignments via the Dashboard and Track Assignments via the Planner.
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When a translation assignment is underway, you can track its progress if:
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You are the person who created the assignment
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You are the translator who has been allocated to the assignment.
Information about translation assignments is shown on the Planner and also on the dashboard.
You can access the Planner by selecting Planner in the top menu. It is only available to Paligo administrators and authors, and it shows a timeline with details of when the assignments are due and who is working on them.
You can also view assignment on your dashboard. Select Dashboard in the top menu to display it, and then look in the Assignments Panel.
To find out more on tracking assignments, see Track the Assignment Progress.
If you allocate a translation assignment to somebody and they set it to Declined, it means they have rejected the assignment. There are many possible reasons for this, for example, they may not have the time to work on the assignment due to other priorities. If you created an assignment that was declined, Paligo will notify you via email.
If one of your assignments is declined, go to your Dashboard and look in the Assignments section. The declined assignment is listed in the Done tab. Find it and then, if needed, you can use the cog icon menu to Reassign an Assignment.
Note
To learn how to decline a translation assignment that has been allocated to you, see Translator Instruction.
You may need to reassign a translation assignment if the translator has declined the work or has not responded in time.
To reassign the translation work:
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Select Dashboard in the top menu.
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Look in the Assignments Panel. The translation assignment will appear either in the By You tab or the Done tab.
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Select its cog icon and choose Reassign, and then use the Reassign dialog to reallocate the work.
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Select OK.
Tip
For more details, see Reassign an Assignment.
If you are invited to work on a translation assignment, you will receive an email invite, which also appears in the Assignments Panel.
You can decline the translation assignment if you are too busy or do not have the language skills needed to complete the translation. The assignment creator will then be able to reassign the translation work.
The left column in the Translation View shows the Source Language content. The right column shows the translation you need to work on. Untranslated content has a prefix in square brackets showing the source language code (for example [en] for English).
The translation dialog has options for accessing a dictionary, spellchecker, adding special characters such as accented characters and trademark symbols, and undo and redo for your changes. For more information on the Translation View, see Working in Translation View.
Tip
Paligo also has an auto-translate feature, which uses an online translation service, see Auto-Translate Content.
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Select the link in your email or the Assignments Panel to open Paligo's Translation View.
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Select an element in the right column to display a translation dialog. It shows the corresponding text in the source language in the left column.
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Either:
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Select Copy source text to copy the original text into the editor. Use the editor to overwrite the copied text with your translation. The copy includes any inline elements (such as the emphasis element) and you can overwrite the text inside them too.
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Enter your translation directly into the editor.
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Select Save.
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Repeat this process for the rest of the content that you need to translate.
Tip
To add the inline elements from the original version of the content, right-click in the translation editor and then select the element in the pop-up box. This is useful if you copy the source text and accidentally delete the inline elements or if you enter your translation manually and then decide to add the inline elements from the original.
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Select the Finish Assignment button and choose Done to complete the assignment.
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Select where to go next:
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Take me to the Dashboard - Press Enter to select this option.
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Stay on this page to continue working on the content.
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You can decline the translation assignment if you are too busy or do not have the language skills needed to complete the translation. The assignment creator will then be able to reassign the translation work.
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Select the link in your email or in the Assignments Panel to open Paligo's Translation View.
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Select the Finish Assignment button and choose Declined to reject the assignment.
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